12 Best Todoist Alternatives (Includes Free Options)

Before diving into alternatives, let's establish a baseline understanding of Todoist:

Todoist is primarily a task and project management app that focuses on personal productivity and team collaboration. It's known for its:

• Natural Language Processing for quick task entry
• Multiple views (List, Board, Calendar) with project organization
• Smart scheduling with recurring tasks and due dates
• Cross-platform sync with 80+ integrations

While Todoist offers a robust free version, its limitations (5 projects, basic reminders) and relatively expensive paid plans have led many users to explore alternatives. 

Let's explore the most compelling alternatives to Todoist, each offering unique advantages that might better suit your needs.

Best Todoist Alternatives

1. OFFLIGHT: The Modern Unified Workspace

OFFLIGHT represents the next evolution in task management, combining to-dos, calendar, and time tracking in a single, streamlined interface. It's designed for professionals who need a fast, efficient way to manage tasks across multiple platforms while maintaining peak productivity.

Key Features:

• Universal inbox for tasks from Gmail, Notion, Slack, and more
• Global command bar for quick task creation from anywhere
• Keyboard-first UX with extensive shortcuts
• Gmail 2-way sync with direct email management
• Built-in time tracking with focus mode
• AI task summarization for emails and Slack messages
• Unified calendar management
• Default calendar assignment for task lists
• Natural language task creation

Pros:

• Lightning-fast performance (0.1-second response time)
• Comprehensive integration ecosystem
• Clean, modern interface
• Strong keyboard shortcuts support
• AI-powered task creation
• Seamless calendar integration
• Time tracking capabilities
• Cross-platform availability
• Regular feature updates

Cons:

• Newer platform compared to established alternatives
• Some features still in development
• Mobile app is relatively new

Pricing:

Offers a free trial, with paid plans starting at $12/month. 

2. TickTick: The Feature-Rich Alternative

TickTick stands out as a comprehensive productivity tool that combines task management, habit tracking, and time management in one package. 

It's designed for users who want a balanced mix of power features and ease of use, making it an excellent choice for those looking to graduate from Todoist's more basic feature set.

Key Features:

• Multi-view task management (List, Kanban, Timeline, Calendar views)
• Built-in Pomodoro timer and habit tracking
• Natural Language Processing for quick task entry
• Advanced calendar functionality with multiple views
• Third-party calendar integration

Pros:

• Comprehensive feature set that goes beyond basic task management
• Multiple view options for different work styles
• Built-in habit tracking for personal development
• Pomodoro timer integration for focused work sessions
• Rich customization options with 40+ themes
• Strong collaboration features
• Natural language processing similar to Todoist

Cons:

• Some advanced features locked behind premium subscription
• Learning curve due to feature richness
• Occasional sync delays between devices
• Limited data analysis features for team productivity

Pricing:

Offers a free plan, with paid plans starting at $5/user/month. 

Also read: Ticktick vs Todoist

3. Microsoft To Do: The Simple, Free Alternative

For users who find Todoist's pricing steep or need something more straightforward, Microsoft To Do offers a compelling free alternative, especially for those already invested in the Microsoft ecosystem. 

As the successor to the popular Wunderlist, it brings simplicity and effectiveness to task management.

Key Features:

• Integration with Microsoft ecosystem (Outlook Tasks, Teams, etc.)
• Cross-platform sync across devices
• Smart daily planner ("My Day" feature) with intelligent suggestions
• Basic task management with reminders and due dates
• List organization capabilities

Pros:

• Completely free
• Clean, minimalist interface
• Excellent Microsoft ecosystem integration
• Cross-platform availability
• Cloud-based synchronization
• Easy to use and intuitive
• Simple task sharing capabilities
• Works offline

Cons:

• Limited features compared to dedicated task management apps
• Few third-party integrations outside Microsoft ecosystem
• No advanced search capabilities
• No task grouping functionality
• Occasional syncing issues and glitches
• No task status tracking beyond complete/incomplete

Pricing:

Completely free. Requires a Microsoft account

4. Things: The Premium Apple-Exclusive Alternative

For Apple ecosystem users who value elegant design and are willing to invest in a premium task management solution, Things stands out as a sophisticated Todoist alternative. 

Key Features:

• Today & This Evening views with calendar integration
• Projects with headings and checklists
• Quick Find and natural language input
• Multiple window support on Mac
• Time-based reminders with "Fastlane" sync
• Native Apple platform integration

Pros:

• Beautiful, intuitive design with smooth animations
• Powerful keyboard shortcuts
• Native platform integration
• Fast performance
• Clean, distraction-free interface
• One-time purchase (no subscription)
• Excellent task organization options
• Dark mode support

Cons:

• Apple ecosystem only (no Windows/Android)
• Relatively expensive upfront cost
• No collaboration features
• Limited file attachments
• No web version
• Separate purchases for each platform
• No sharing capabilities with others

Pricing:

• Mac: $49.99 (one-time)
• iPhone & Watch: $9.99 (one-time)
• iPad: $19.99 (one-time)
• Vision Pro: $29.99 (one-time)
• No subscription option
• No free tier

Also read: Things 3 vs Todoist

5. Motion: The AI-Powered Alternative

For users seeking an intelligent, AI-driven approach to task management, Motion offers a sophisticated solution that goes beyond traditional task management. 

This platform is particularly valuable for busy professionals and teams who need automated task prioritization and scheduling.

Key Features:

• AI-powered task scheduling and prioritization ("The Happiness Algorithm")
• Automated calendar management with multi-calendar integration
• Dynamic task rescheduling based on changes and priorities
• Project management with Kanban, table, and Gantt views
• Meeting scheduling and booking capabilities

Pros:

• Powerful AI scheduling and prioritization
• Automated rescheduling when plans change
• Good calendar integration (Google, Outlook, Apple)
• Clean, minimal interface
• Comprehensive workload reporting
• Effective for deadline tracking
• Team collaboration features
• Meeting booking capabilities

Cons:

• Expensive compared to alternatives ($19-34/month)
• Steep learning curve for full feature utilization
• Some users report sync/calendar issues
• Requires detailed task input for optimal AI use
• Limited customization options
• Can feel overbuilt for simple use cases

Pricing:

14-day free trial available. Paid plans start at $34/month (supports 1 user). 

6. Notion: The All-in-One Workspace Alternative

For users looking to combine task management with comprehensive workspace functionality, Notion offers a highly flexible solution. 

This platform goes beyond simple task management to provide a complete knowledge management and collaboration system.

Key Features:

• Customizable workspace with blocks and databases
• Built-in AI for content generation and assistance
• Rich collaboration tools with real-time editing
• Powerful knowledge management and wiki capabilities
• Integration with multiple tools and services

Pros:

• Highly flexible and customizable
• Strong AI integration
• Excellent collaboration features
• Extensive template library
• Cross-platform availability
• Real-time collaboration
• Powerful database capabilities
• Connected workspace experience

Cons:

• Steep learning curve for new users
• Can be overwhelming with too many features
• Limited offline access
• Print/export limitations
• Can get messy without proper organization
• Mobile version has limited features

Pricing:

Offers a free plan for basic personal use, with paid plans starting at $12/seat/month. 

Also read: Notion vs Todoist

7. nTask: The Comprehensive Project Management Alternative

For teams needing robust project management capabilities alongside task management, nTask offers an affordable and feature-rich solution that scales well for organizations of all sizes.

Key Features:

• Comprehensive project planning with Gantt charts and Kanban boards
• Time tracking and timesheet management
• Meeting management with calendar integration
• Risk and issue tracking capabilities
• Financial tracking and budgeting

Pros:

• Extensive feature set for project management
• Affordable pricing compared to competitors
• Strong customization options
• Built-in time tracking
• Multiple view options (list, grid, calendar)
• Good team collaboration tools
• Financial tracking and budgeting
• Meeting management features
• Risk management capabilities

Cons:

• Slow loading times reported by users
• Interface not very intuitive for new users
• Limited integrations and steep learning curve
• Calendar view needs improvement

Pricing:

Paid plans start at $4/month. 

8. Reclaim AI: The Smart Time Management Alternative

For professionals who need intelligent calendar and task management, Reclaim AI offers an AI-powered solution that optimizes time allocation and scheduling automatically.

Key Features:

• AI-powered scheduling optimization
• Smart time blocking with habits and tasks
• Intelligent meeting management and scheduling links
• Calendar sync across multiple calendars with smart buffer time
• Automatic rescheduling capabilities

Pros:

• Strong AI scheduling capabilities
• Extensive integration options
• Flexible time blocking
• Good work-life balance features
• Buffer time management
• Smart meeting scheduling
• Cross-calendar sync
• Task integration with popular tools
• Analytics and insights

Cons:

• Learning curve for initial setup
• Smart meetings feature needs improvement. Users note glitches
• Dependencies between tasks not supported
• Complex configuration needed for optimal use

Pricing:

A limited free plan, with paid plans starting at $10/seat/month. 

9. Asana: The Enterprise-Grade Alternative

For teams and organizations needing a robust project and task management platform, Asana offers a comprehensive solution that scales from small teams to large enterprises. While it may be more feature-rich than what individual users need, it excels in team collaboration and project organization.

Key Features:

• Multiple project views (List, Board, Timeline, Calendar)
• Advanced workflow automation
• Custom fields and templates
• Time tracking and workload management
• Comprehensive reporting and analytics
• Goal tracking and portfolio management

Pros:

• Powerful team collaboration features
• Extensive integration ecosystem
• Highly customizable workflows
• Strong reporting capabilities
• Intuitive user interface
• Rich template library
• Mobile apps for iOS and Android
• Advanced automation features
• Enterprise-grade security

Cons:

• Premium features are expensive
• Steep learning curve for advanced features
• Limited offline functionality
• Free tier is quite limited
• Might be overkill for individual users

Pricing:

Starts at $13.49/user/month

Also read: Asana vs Todoist

10. Routine: The Modern Workspace Alternative

Routine offers a fresh approach to task management by combining calendar, project management, and knowledge management in one platform, particularly appealing to professionals who prefer keyboard-centric workflows.

Key Features:

• Advanced calendar management with time blocking
• Integrated project and task management
• Knowledge base and information organization
• Quick capture system with universal keyboard shortcuts
• Multiple calendar management

Pros:

• Clean, minimalist interface
• Strong keyboard shortcuts support
• Multiple calendar management
• Contextual data capture
• Integration with popular tools
• Cross-platform availability
• Time blocking capabilities
• Natural language processing
• Offline support planned

Cons:

• Some key features still in beta
• Many planned features not yet available
• Limited collaboration features currently
• Mobile apps not available for all platforms
• Still evolving platform

Pricing:

Offers a basic free plan for students, with paid plans starting at $12/month. 

11. Google Tasks: The Simple Google Integration Alternative

For users deeply embedded in the Google ecosystem who need basic task management capabilities, Google Tasks offers a straightforward solution.

Key Features:

• Seamless integration across Google products
• Voice integration with Google Assistant
• Basic task and subtask management
• Due date setting and reminders

Pros:

• Completely free with Google account
• Intuitive, minimalist interface
• Excellent Google ecosystem integration
• Easy task capture via Google Assistant
• Available on web, iOS, and Android
• Syncs across devices
• Simple and lightweight
• Shows tasks directly in Google Calendar

Cons:

• Limited features compared to dedicated task managers
• No file attachments support
• No collaboration features
• Multiple Google account handling is problematic
• Lists don't show up in calendar
• Basic functionality only
• No advanced project management features

Pricing:

Free with any Google account

12. Remember The Milk: The Power User's Alternative

For users who need comprehensive task management with powerful search and organization capabilities, Remember The Milk offers a robust solution. This veteran task manager, operating since 2005, combines flexibility with advanced features that power users will appreciate.‍

Key Features:

• ‍‍Smart Add for quick task entry with properties in one line
• Smart Lists with powerful search and filtering capabilities
• Multi-platform sync with offline access
• Extensive integrations (Gmail, Google Calendar, Twitter, Evernote, IFTTT)
• MilkScript for automation

Pros:

• Cross-platform availability (web, desktop, mobile, smartwatch)
• Powerful task organization with lists and tags
• Advanced search capabilities
• Offline functionality
• Subtask support
• File attachments via Google Drive/Dropbox
• Extensive customization with themes
• Voice assistant support (Google Assistant, Alexa, Siri)

Cons:

• Some premium features locked behind paid version
• Email import with Gmail could be better
• Limited organizational features compared to competitors
• Notifications can be inconsistent
• No Kanban board view
• No organization-wide accounts
• Time zone handling issues in mobile app

Pricing:

‍Free version available with basic features. Premium subscription of $49.99/year, required for advanced features.

Final Verdict: The Best Todoist Alternative for You

After reviewing these alternatives, it's clear that different solutions excel in different areas. Here's our comprehensive breakdown:

For Maximum Productivity and Integration:

➤ OFFLIGHT stands out as the most compelling alternative, offering:

• Unified workspace for tasks, calendar, and time tracking
• Lightning-fast performance
• AI-powered features
• Extensive integration capabilities
• Modern, keyboard-first approach

For Specific Needs:

• Enterprise & Large Teams: Asana
• Apple Ecosystem: Things
• AI-Powered Scheduling: Motion, Reclaim AI
• All-in-One Workspace: Notion
• Budget Option: Microsoft To Do
• Power Users: Remember The Milk
• Project Management: nTask
• Google Integration: Google Tasks

Ready to Transform Your Productivity?

While each alternative offers unique benefits, OFFLIGHT combines the best aspects of task management, calendar organization, and time tracking in one lightning-fast package. Its modern approach to productivity, coupled with powerful integrations and AI capabilities, makes it an ideal choice for professionals who value efficiency and seamless workflow management.

Try OFFLIGHT Today:

• Experience lightning-fast task management
• Unify your workflow across all platforms
• Boost your productivity with AI-powered features
• Join thousands of professionals who've already made the switch

Start your free trial!